Free quotation generator — create and send a professional quote in minutes
The free quotation generator above helps you price a job clearly and professionally. Add your items, VAT and terms, set a validity period, and download a PDF quote your client can approve with confidence.
What a quotation should include
A professional quotation should clearly show:
- Quotation number and date
- Validity period of the quote
- Your business name and contact details
- Client name and contact details
- Item descriptions, quantities and prices
- VAT or tax (if applicable)
- Total amount
- Terms and conditions
- An acceptance or signature section
When to use a quotation
- Before starting work, to agree the price with your client
- When a client asks how much a job will cost
- When competing with other offers for the same work
Quotation vs invoice
A quotation proposes a price before work begins; an invoice requests payment after the work is delivered. When your quote is accepted and the job is done, convert it into an invoice with the free invoice generator.
Why quotations matter
- They set clear expectations on price and scope
- They help avoid disputes later in the project
- They build trust with a professional first impression
How to create a professional quotation
- Use clear, specific item descriptions
- Set a realistic validity period (for example 14 or 30 days)
- Show VAT clearly so the client sees the true total
- State your payment and delivery terms
Create a quotation now
Scroll up and create a professional quotation for free — no sign-up required, and you can download it as a PDF in minutes.
Frequently asked questions
What is a quotation?
A quotation is a document a business sends to propose a price for goods or services before work begins. It helps the client understand the cost and decide whether to proceed.
What should a quotation include?
A quotation should include your business and client details, a quotation number, date, validity period, item descriptions and prices, VAT if applicable, the total, and your terms.
Is this quotation generator free?
Yes. You can create and download quotations for free, with no sign-up required.
Can I download my quotation as a PDF?
Yes. Use the Print or Download PDF button to save a clean, print-ready PDF quote.